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Effective Date: [December 3, 2025]

Rooted Well values your trust and commitment to your wellness journey. This policy outlines clear, fair guidelines for refunds across our services—licensed massage therapy, herbal consultations, health coaching, retreats, mobile/online/onsite sessions, and products. All payments are processed securely upfront.​

General Principles

• No Refunds Post-Service Start: Once a session, call, or retreat begins, services are non-refundable due to their personalized, time-bound nature.

• Results Not Guaranteed: Wellness outcomes vary by individual; no specific results promised.

• Processing Fees: Non-refundable (e.g., 3-5% credit card fees).

• Currency: All in USD unless specified.​

Service-Specific Refunds

Massage Therapy (Mobile/Onsite/Online)

• Full refund if cancelled ≥48 hours before appointment.

• 50% refund if 24-48 hours before.

• No refund for <24 hours, no-shows, or late arrivals.

• Mobile: Client covers travel if cancelled <24 hours.​

Discovery Calls (Free/Complimentary)

• Non-refundable once scheduled (no payment required).

• Reschedule up to 24 hours prior; otherwise, forfeit.​

Health Coaching & Herbal Consultations

• Packages/Programs: 7-day cooling-off from first access/purchase—full refund if unused (proof required).

• After 7 days or first session: No refunds, partial credits possible at discretion.

• Ongoing coaching: Monthly prorated if cancelled mid-cycle (no retroactive).​

Retreats & Group Programs

• Full refund ≥30 days before start (minus $50 admin fee).

• 50% ≥14 days; 25% ≥7 days.

• No refunds <7 days or post-start.

• Digital materials accessed = non-refundable.​

Products (Herbals, Oils, etc.)

• Unused, unopened: 14-day return for refund/exchange (shipping not covered).

• Opened/Perishables: No returns (health/safety).

• Digital downloads: Non-refundable post-access.​

Refund Process

1. Contact [email/phone] within policy window with booking details/reason.

2. Approval within 3-5 business days.

3. Processed to original method within 10 business days (bank delays possible).

4. Disputes: Final per policy; escalation to [state] small claims if needed.​

Exceptions

• Force Majeure: Full refunds/credits for cancellations due to illness (doctor's note), natural disasters, or provider unavailability.

• Non-Profit Donations: Non-refundable per IRS rules.

• Discretionary: Case-by-case for extreme hardship.​

Governing Law

Flagler County, Florida, United States laws apply. By booking, you agree. Policy updates posted here;

continued use = Acceptance. Questions? Contact us. gloriakinglmt@gmail.com